Record-keeping, Project Documentation, and Audit Compliance

Spreadsheet or paper-based project management can lead to many challenges for construction teams, all caused by the need for more detailed, comprehensive, and searchable records. Without a way to quickly access accurate data, compliance with state and federal audits can be a time-consuming, stressful process.

SOLVE THIS ISSUE

Are you often dealing with misplaced or disorganized paperwork?

When we talk to engineering firms and local agencies, we often hear about the following challenges with paper and spreadsheet-based project management:

  • Misplaced documentation leads to time-consuming file research

  • Different sources of information lead to contradictory datasets

  • Incomplete project information causes issues during audits or disputes

How Appia helps by providing a digital record-keeping solution

Appia is a cloud-based construction administration and inspection platform that supports a comprehensive, digital project record through source data capture. Appia offers the following functionality to resolve challenges with the record-keeping process:

  • Inspectors capture data at the source one time, so nothing is lost in re-entry

  • Appia’s project database is searchable so information and reports are instantly accessible

  • As one source of truth for everything from payments to material certifications, Appia offers a complete, holistic project record

Digital record-keeping testimonials

We have the structure to get the same results, so if we ever get to the point of an audit, the consistency is there. I don’t know of anything else out there that is as consistent for a site/civil application as Appia.

Greg Fehrman
Principal Engineer, C+S Companies

Appia maintains all the project items, inspection reports, and change orders all in one place to help the [reporting] process be more convenient.

Senior Project Manager
Texas CEI Firm

If you have to research an issue (we had a utility issue where a contractor hit an unmarked conduit) having all that information available at your fingertips without having to go back through stacks of paper is fantastic.

Howard Weissberg, P.E., Director Of Public Works, City of Meriden

Additional Resources

Appia for Construction Administration and Inspection Brochure
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Texas CEI Firm Streamlines Fund-Tracking and DOT Reporting through Appia
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e-Construction Best Practices ft. Appia
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Want to tackle your project documentation challenges?

Talk to us to see if Appia is right for you.